March 2024 Dental Practice Management Reminders and Leadership Tips & Ideas

March 2024 Dental Practice Management Reminders and Leadership Tips & Ideas

Hello Friends,

March marks the end of the first quarter of the year. I am happy to share some valuable dental practice management tips and ideas for implementation throughout the month. These strategies and reminders aim to support you in wrapping up the first quarter successfully!

March: A Key Month Worth Your Attention

March is a crucial month for focusing on productivity and patient well-being. Why is it so important? Well, because in six months, September will arrive, and for many, September tends to be a slower month for appointments. Let’s take proactive steps now to make September more successful this year. We know that the back-to-school season can sometimes result in more last-minute changes to the schedule so consider, scheduling more patients without school-aged children in late August to mid-September and parents toward the end of the month and beginning of October.

Dental Practice Management Reminders and Leadership Tips & Ideas

Note: If you’re looking for Social Media Content, Marketing, and/or Team Appreciation Tips & Ideas for March 2024, I’ll share the links after the Management and Leadership Ideas.

Focus on Patient Health and Wellness

Set high standards for care and regularly evaluate your mix of services. Keep track of key metrics – monitor your diagnostic and treatment acceptance rates. Help more patients say yes to your best treatment recommendations. When your patients are healthy – your practice is healthy.

Clear Vision and Well-Defined Goals

When you share your vision and goals with your team, you create a sense of unity and focus.

Having a clear vision and defined goals are crucial in designing the systems and processes within your team and office. They act as a roadmap for organizing workflows, setting performance standards, tracking progress, and celebrating wins!

Clarity in vision and goals is the cornerstone of effective leadership and successful team collaboration. When everyone is on the same page and working towards a shared vision, the possibilities for achievement are boundless.

Practice Owners, if you’re interested in discovering how coaching can enhance your team leadership skills and create greatness through high-performance standards and principles, schedule your complimentary 30-minute coaching consultation today at bhaydenconsulting@gmail.com.

Same-Day Schedule Changes 

Holes in the schedule are not OK. Encourage your patients to keep their reservations and for the ones that absolutely must break their appt… unless they are a habitual offender PLEASE reschedule them while you have them on the phone.

When considering the cost of open chair time in a dental schedule, it’s essential to recognize the impact it can have on the overall efficiency and profitability of a dental practice. More importantly, the opportunity to help your patient smile healthier is lost.

Special Days to Celebrate in March

Dental Assistants Recognition Week3rd – 9th – This week is all about recognizing and celebrating your dedicated and amazing assistants! Capture a picture or two of your assistant(s) to share on your social media platforms along with a message of gratitude. Encourage your patients to leave positive reviews on Google and Facebook about the wonderful experiences they’ve had with your assistant or assistants at your practice.

National Dentists Day: March 6th   – Celebrate the fantastic dentists in your life today! Capture a picture of your dentist or dentists to post on your social media accounts along with a message of gratitude.

Daylight Saving Time Begins: 10th  (Turn Clocks Ahead 1 Hour)  @2:00 am)

Scheduling Hygiene Continuing Care Appointments

National Cleaning Week: 24th – 30th  (Last Week)

Spring Clean your Dental Health Routine

Create an email and social media campaign to reach out to your unscheduled hygiene patients reminding them to schedule their Spring Cleaning (wellness) visit.

I would be thrilled to receive your feedback! If you find value in the ideas and content I provide each month, please consider leaving a review or recommendation on Google or Facebook. Simply click the following links…  GOOGLE   and/or  FACEBOOK– Thank you so much!!  

Dental Social Media Content and Practice Growth Tips & Ideas March 2024 – Visit HERE

Employee Spirit Month / Team Appreciation Tips & Ideas – Visit HERE

Have a great month of March!

Please stop by and say hello to me on  FacebookInstagramLinkedIn, and Pinterest

Yours for Greater Success,

~Betty (Dental Coach)

Before you go… Would you kindly leave me a review/recommendation on Google or Facebook, please? Click the following links:   GOOGLE   and/or  FACEBOOK Thank you so much!

P.S. Please stop by and say hello to me on  FacebookInstagramLinkedIn, and Pinterest

October 2023 National Orthodontic Health Month Tips and Ideas

October 2023 National Orthodontic Health Month Tips and Ideas

Hello Friends,

October is National Orthodontic Health Month – Here are a few tips and ideas to help you and your team celebrate National Orthodontic Health Month

Employee Appreciation – Celebrate your orthodontists and orthodontic dental assistants all month long!

National Coffee Day: 29th  – Starbucks or Coffee Gift Cards or Bring in a special coffee/tea drink for the team.

Practice Growth & Marketing Ideas ~

Theme:  Orthodontic Health Month!  Healthy & Beautiful Smiles!

  • Benefits of Orthodontic Treatment – Well-aligned teeth help to prevent conditions like tooth loss, decay, gum disease, and even jaw issues. Orthodontists create healthy, beautiful smiles!
  • Dental Hygiene with Braces – Share posts, pictures, and videos on your social media platforms and your Google My Business listing all about how to care for your teeth with braces, how to care for your clear aligners, and how to care for your retainers. (October is also National Dental Hygiene Month -see more ideas for that HERE)

  • Brace-Friendly Candy – Share on your social media platforms what candy to avoid and what snacks/treats are brace-friendly.

  • Reviews / Testimonials – Encourage patients to leave a review/testimonial on Google, Facebook, etc.
  • Clear Aligners – Use this as an opportunity to promote clear aligners. This time of year people want to get their smiles camera-ready for their end-of-year parties.
  • Before & Afters – All month-long feature before and after ortho photos on your social media pages.
  • Q & A Video Sessions– Use your social media platforms to post short videos of the doctors and/or team members answering frequently asked questions.
  • Special Pricing – During the month of October offer special pricing or some kind of BOGO offer that will encourage them to tell their friends about you.

World Smile Day: October 6th – Invite your patients to share pictures of themselves, their family, and/or their pets smiling on your Facebook page to be entered into a drawing to win a prize.  Goal: fill FB & IG newsfeeds with happy smiles!

Community Involvement ~

Candy Buy Back

Ideas:

  •   Collect candy in the office. Open to the Public

Or you can do this,

  • Team up with a local school or schools and set up collection bins in each classroom where the kids can bring in their candy and the classroom with the most candy wins a gift card or get a local pizzeria to donate pizza for a classroom pizza party for the winning classroom.

Gift Ideas for Referring Dentists and their Teams ~

October is Apple Month – Deliver some apple treats to the offices. Such as:

  • Basket Of Apples w/ Caramel Sauce
  • Apple Cider & Donuts
  • Apple Pie

Do you appreciate the ideas that I share each month? If you do, would you kindly leave me a review/recommendation on Google or Facebook, please? Simply click the following links:   GOOGLE   and/or  FACEBOOK Thank you so much!

Practice Management Ideas ~

Unscheduled Treatment Reminders – Reach out to everyone who came in for a consultation but has yet to schedule to get started on their orthodontic treatment. Stay in touch with them via telephone, email, text, and your social media platforms.

FSA/HSA Reminders – Share reminders on your website and social media pages that orthodontic treatment is an allowable expense for FSA (Flexible Spending Account) and HSA (Health Savings Account) accounts. Don’t let it go to waste by not using it before the year ends. Use it or Lose it.

Doctors, if you would like to grow and improve your orthodontic practice and have wondered what it might be like to work with me and what coaching is all about… please feel free to reach out to me to schedule a complimentary, no-obligation coaching call at bhaydenconsulting@gmail.com.

Wishing you all a productive, happy, and healthy month of October

Have you signed up to receive my complimentary dental marketing and practice management ideas that are sent right to your email inbox each month? If not, take a second and sign up. This way, you won’t miss a single idea!

Yours for Greater Success,

~Betty (Dental Coach)

P.S. Please stop by and say hello to me on  FacebookInstagramLinkedIn, and Pinterest

 Would you kindly leave me a review/recommendation on Google or Facebook, please? Simply click the following links:   GOOGLE   and/or  FACEBOOK Thank you so much!

March 2023 Dental Office Management, Leadership, and Team Building Ideas

March 2023 Dental Office Management, Leadership, and Team Building Ideas

Hello Friends,

The month of March will close out your first quarter of the year. I am happy to be sharing some dental practice management tips and ideas with you to be implemented during the month. All designed to help you end your first quarter strong!!

Are you looking for practice growth and marketing tips and ideas for March? You’ll find them here: Dental Marketing Ideas for March 2023

Here are your Dental Managment, Leadership, and Team Building Ideas for March 2023

This month is full of opportunities to show appreciation for your hard-working employees, for employees to show appreciation for their doctors, and for the team to just have more fun!

Employee Spirit Month – If you want to increase employee trust, creativity, teamwork, engagement, and productivity, then it’s time to have some fun, commend more, and improve communication! See more team-building tips and ideas HERE

Practice Owners, if you would like to learn how coaching can help you better lead your team, and create greatness based on high-performance expectations and principles – Schedule your complimentary no-obligation 30-minute coaching consultation today at bhaydenconsulting@gmail.com

National Dentists Day: March 6th   – Spend today celebrating the awesome dentists’ in your life! Be sure to take a picture(s) of your dentist(s) to post on your social media pages and Google My Business listing with a message of appreciation.

Dental Assistants Recognition Week5th – 11th – This is the week to celebrate your hard-working and awesome assistants! Be sure to take a picture(s) of your assistant(s) to post on your social media pages with a message of appreciation. Invite your patients to leave a review on Google and or Facebook about their positive experiences with your assistant or assistants at your office.

Employee Appreciation IdeaStarbucks Day: 31st – Bring in Starbucks as a surprise treat for them.

Office Numbers, Systems, & Goals – Are you satisfied with how your numbers are trending? If not, now is the perfect time to review your goals, examine your systems, and make any necessary adjustments.

Appointments – What does your preappointment and reappointment percentages look like? Six months from March is September and for many, it can be a slower month. Your reappointment percentage in March will have a direct impact on what your schedule looks like in September.

Same-Day Schedule Changes – Holes in the schedule are not OK. Encourage your patients to keep their reservations and for the ones that absolutely must break their appt… unless they are a habitual offender of breaking appts, PLEASE reschedule them while you have them on the phone. Refrain from asking – do you want to reschedule? Would you like to schedule? Do you want to call back to reschedule? ETC. Assume that they want to and say: “I know this appointment is important to you so while I have you on the phone let’s go ahead and reserve a more convenient time. I have ___ or ___ which works better for you?

Daylight Saving Time Begins: 12th   (Turn Ahead 1 Hour)  @2:00 am)

Would you like to see an increase in production and office collections?  Would you like to decrease the amount of time and money being spent on chasing past-due patient and insurance balances?

Here are 3 quick tips for you:

  1. No surprises! – Present the patient’s treatment plan and estimated financial portion before treatment is started. If you accept and/or participate with their insurance, have up-to-date eligibility, a breakdown of benefits, and the insurance fee schedule on file for the patient and enter into your practice management software.
  2. Payment is due before or on the day of service – No billing the patient for co-pays or payment for services. (Hint: Collecting payment at the time of scheduling/reserving the appointment will reduce cancellations and no-shows.
  3. Daily, Weekly, and Monthly monitor your patient and insurance accounts receivable, collection, and credit reports.  (Carefully review write-offs, discounts, credits, charges, and payments.)

For additional tips and ideas visit here: Improve Dental Office Collections and Clean Up Unhealthy Accounts Receivable

Are you receiving my complimentary Practice Management and Marketing Ideas in your email inbox each month? If not, please start following us today. If you prefer, send me your email address at bhaydenconsulting@gmail.com and I will send you an invitation to follow my blog. Don’t miss out on any of the ideas that I share each month!

Would you please do something for me? If you enjoy the ideas that I share or if they’ve been of help to you and your practice –  I would love and truly appreciate it if you would please take a second and leave a review/recommendation for me on GOOGLE and/or FACEBOOK. Looking forward to hearing from you. Thank you!!!

Yours for Greater Success,

~Betty (Dental Coach)

P.S. Please stop by and say hello to me on  FacebookTwitterInstagramLinkedIn, and Pinterest

October National Orthodontic Health Month Ideas

October National Orthodontic Health Month Ideas

Hello Friends,

October is National Orthodontic Health Month – Here are a few tips and ideas to help you and your team celebrate National Orthodontic Health Month

Employee Appreciation – Celebrate your orthodontists and orthodontic dental assistants all month long!

When people feel valued, appreciated, heard, supported, acknowledged, and included, they are motivated to bring their best selves forward. ~ Betsy Myers

Practice Growth & Marketing Ideas ~

Theme:  Orthodontic Health Month!  Healthy & Beautiful Smiles!

  • Benefits of Orthodontic Treatment – Well-aligned teeth help to prevent conditions like tooth loss, decay, gum disease, and even jaw issues. Orthodontists create healthy, beautiful smiles!
  • Dental Hygiene with Braces – Share posts, pictures, and videos on your social media platforms and your Google My Business listing all about how to care for your teeth with braces, how to care for your clear aligners, and how to care for your retainers. (October is also National Dental Hygiene month -see more ideas for that HERE)
  • Brace Friendly Candy – Share on your social media platforms what candy to avoid and what snacks/treats are brace friendly.
  • Reviews / Testimonials – Encourage patients to leave a review/testimonial on Google, Facebook, etc.
  • Clear Aligners – Use this as an opportunity to promote clear aligners. This time of year people want to get their smiles camera-ready for their end-of-year parties.
  • Before & Afters – All month-long feature before and after ortho photos on your social media pages.
  • Q & A Video Sessions– Use your social media platforms to post short videos of the doctors and/or team members answering frequently asked questions.
  • Special Pricing – During the month of October offer special pricing or some kind of BOGO offer that will encourage them to tell their friends about you 

Looking for more dental marketing ideas for October? Check these out: Dental Office Marketing and Practice Growth Ideas for October 2022

Community Involvement ~

Candy Buy Back

Ideas:

  •   Collect candy in the office. Open to the Public

Or you can do this,

  • Team up with a local school or schools and set up collection bins in each classroom where the kids can bring in their candy and the classroom with the most candy wins a gift card or get a local pizzeria to donate pizza for a classroom pizza party for the winning classroom.

Gift Ideas for Referring Dentists and their Teams ~

October is Apple Month – Deliver some apple treats to the offices. Such as:

  • Basket Of Apples w/ Caramel Sauce
  • Apple Cider & Donuts
  • Apple Pie

Do you like the ideas that I share each month? If you do, would you kindly leave me a review/recommendation on Google or Facebook, please? Simply click the following links:   GOOGLE   and/or  FACEBOOK Thank you so much! – Looking forward to hearing from you!

Practice Management Ideas ~

Unscheduled Treatment Reminders – Reach out to everyone that came in for a consultation but has yet to schedule to get started on their orthodontic treatment. Stay in touch with them via telephone, email, text, and your social media platforms.

FSA/HSA Reminders – Share reminders on your website and social media pages that orthodontic treatment is an allowable expense for FSA (Flexible Spending Account) and HSA (Health Savings Account) accounts. Don’t let it go to waste by not using it before the year ends. Use it or Lose it.

Doctors, if you would like to grow and improve your orthodontic practice and have wondered what it might be like to work with me and what coaching is all about… please feel free to reach out to me to schedule a complimentary, no-obligation coaching call at bhaydenconsulting@gmail.com.

Wishing you all a productive, happy, and healthy month of October

Have you signed up to receive my complimentary dental marketing and practice management ideas that are sent right to your email inbox each month? If not, take a second and sign up. Or send me your email address (bhaydenconsulting@gmail.com) and I will send you an invite to follow. This way, you won’t miss a single idea!

Yours for Greater Success,

~Betty (Dental Coach)

P.S. Please stop by and say hello to me on  FacebookInstagramLinkedIn, and Pinterest

 Would you kindly leave me a review/recommendation on Google or Facebook, please? Simply click the following links:   GOOGLE   and/or  FACEBOOK Thank you so much!