Dental Team Building Ideas and Office Management Reminders for June 2024

Dental Team Building Ideas and Office Management Reminders for June 2024

Hello Friends,

As we approach the halfway mark of 2024, focusing on strategies that will boost productivity, profitability, happiness, and accuracy in your dental office is crucial.

Here are some practical tips, ideas, and reminders to help you and your team finish the year’s first half on a strong note.

Practice Management Reminders

Daily and Weekly Reports

Daily Reports

  • Review Procedures, Codes, Clinical Notes, Narratives & Attachments, Providers, and Adjustments

Ensure every detail is accurate to avoid issues later. Consistent daily reviews maintain high standards and prevent errors.

Weekly Reports

  • Outstanding Insurance Claims

Follow up on all claims over 30 days old to ensure timely payments.

  • Patient Balances Over 30 Days Old

Develop a strategy for collecting overdue balances.

  • Unscheduled Restorative Treatment Plans

Identify and reach out to patients with unscheduled or incomplete treatments.

  • Past-Due and Upcoming-Due Unscheduled Hygiene Patients

Keep your schedule full by contacting and staying in touch with these patients.

Insurance Renewal

Some insurance companies renew their maximum on June 1st. Identify unscheduled patients with renewed benefits and encourage them to schedule their hygiene wellness visits or restorative treatments.

Office Appearance Matters

Your office’s appearance significantly impacts both current and potential patients. With warmer weather, ensure your office’s exterior is clean, weed-free, and appealing. Clean windows and doors also contribute to a positive perception. Do you have curb appeal? Are you attracting positive attention?

Team Building and Appreciation

Celebrating Milestones

Do any of your employees have a work anniversary this month? Recognize and celebrate employee work anniversaries to foster a positive and appreciative work environment.

National Fresh Fruit and Vegetables Month

Encourage healthy snacking by bringing in fresh fruits and vegetables for your team.

Doughnut Day (June 7-8)

Balance healthy snacks with a sweet treat—bring in donuts for the team to enjoy.

Leadership Tips

Leadership is not something that is done to people, like fixing your teeth. Leadership is unlocking people’s potential to become better.” – Bill Bradley

Vision, Mission, and Core Values

Believe in a better future by having a clearly defined vision, mission, and core values. Ensure your team is aware and aligned with them.

Regular Communication

Frequent communication with your team is vital. While not everything can be shared, the more informed they are, the more they can contribute to achieving the vision, mission, and core values. Good communication also reduces gossip.

Transparency and Honesty

Maintain openness and honesty with your team. Transparency fosters trust and encourages feedback, which is essential for growth.

Support Your Team

Go out of your way to help your team succeed. Provide the tools and support they need to thrive.

Remember, a happy and motivated team is key to providing exceptional care, so don’t overlook the importance of regular training and team-building activities.

Practice Owners, are you ready to grow and improve your dental practice? Consider scheduling a complimentary, no-obligation coaching call to explore how personalized guidance and support can help you reach your goals. Simply email me at bhaydenconsulting@gmail.com

If you’re looking for additional practice growth ideas for June 2024 check them out here: Dental Practice Growth, Marketing, and Social Media Content Tips and Ideas

Stay Updated with Dental Practice Growth, Management, Team Building, Leadership, and Social Media Content, and Marketing Ideas

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Would you please do me a quick favor before you go? If you find the ideas I share helpful and enjoyable, I would be grateful if you could spare a moment to leave a review or recommendation for me on GOOGLE and/or FACEBOOK . I look forward to hearing from you. Thank you!!

Yours for Greater Success,

~Betty (Dental Coach)

Dental Practice Management, Leadership, and Team Building Ideas for September 2023

Dental Practice Management, Leadership, and Team Building Ideas for September 2023

Hello Friends,

How are things looking for your office in September? Do you have holes in the schedule? Or are you booked solid? Are you on track to have your best September ever?

No matter if your schedule is full of patients or full of holes there are things we can do to improve the practice – things that show the team how much they matter and things to show your patients that you care.

The ideas that I am sharing with you for September will help you reactivate and reappoint patients, attract more new patients, build relationships within the community, as well as exceed your current patients’ expectations. You’ll also find ways to show your team how much you care and appreciate them.

For Practice Growth, Marketing, and Social Media Content for September 2023 -please visit: September 2023 Dental Practice Growth and Marketing Ideas

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Team Building and Appreciation Ideas…

National Taco Month  – Mexican Fiesta Lunch. Take the team for lunch or have a taco fiesta potluck lunch at the office.  “Taco ‘bout an awesome team!”

Random Acts of Kindness Day or Be Kind Day: 1st  – Do something kind and unexpected for your team. Give a thank you note and/or a small gift of appreciation to your employees.  It could be a gift card or actual gifts. (i.e.: spa products, chocolate, books, essential oils, teas, water bottle, etc.)

National Coffee Day: 29th – Starbucks or Coffee Gift Cards or Bring in a special coffee/tea drink for the team.

Office Manager Appreciation Month – Take this opportunity to put a spotlight on your office manager this month (in-office and on social media). 

 


Do you know that I share complimentary dental marketing, practice management, social media content, leadership, and team-building tips and ideas every month? Before you leave today be sure to follow/subscribe to my blog. This way, you won’t miss a single idea

Practice Management Reminders and Ideas for September…

Pre-Appointment Chart/Schedule Review – Prior to the appointment, look for patients with unscheduled restorative treatment, family members due, unscheduled hygiene patients, and same-day treatment (ex. bite-guards, sealants, fluoride, whitening, etc.). Look for opportunities to help more of your patients smile healthier.

Insurance Renewal Letters – Send out your Insurance and HSA/FSA “Use it or Lose it” reminder texts, emails, and letters. Make calls to patients with unscheduled treatment plans and/or due in hygiene.

Dental Service Special/Feature

Mouthguards – September 4th is Mouthguard day. Consider, offering special pricing for custom mouthguards during the month of September.


Think beyond what you’ve always done to get by or your current perceived limitations– get creative with your methods for staying in touch with your current patients, reaching out to inactive patients, welcoming more new patients, and learning new things as a team to keep things fresh and motivating.

With your actions lead your team in the direction you want your practice to go and grow.

Practice Owners – If you would like to grow and improve your dental practice and have wondered what it might be like to work with me and what coaching is all about or would like to discover areas of opportunity for your practice … please feel free to reach out to me to schedule a complimentary, no-obligation coaching call at bhaydenconsulting@gmail.com. (Plan now to smile more in 2024)

“Being held accountable is an act of generosity and compassion. It is a gift that someone gives us to correct our wrongs, unlearn, and do better for the sake of our own growth. It might be uncomfortable, but it is worth the discomfort.” – Minaa B.

I would LOVE to hear from you! If you appreciate and enjoy the complimentary ideas and content I share each month – PLEASE leave me a review/recommendation on Google or Facebook. Simply click the following links…  GOOGLE   and/or  FACEBOOK– Thank you so much!!  

Have the BEST September!

Yours for Greater Success,

~Betty – Dental Coach

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January 2023 Dental Practice Management and Leadership Ideas

January 2023 Dental Practice Management and Leadership Ideas

Hello Friends,

Are you looking to make this a great year? If you want different or better results than last year you’ll need to do something different this year. Start now – make your action plan for any wanted and needed improvements to your office including setting your production, collection, treatment, continuing education, new patient, administrative time, and happiness goals for 2023.

Here you’ll find some office management, leadership, and team-building ideas for January.

If you’re looking for dental marketing and additional practice growth ideas for January visit here: Marketing Ideas for January 2023

Leadership and Team Building

“Outstanding leaders go out of the way to boost the self-esteem of their personnel. If people believe in themselves, it’s amazing what they can accomplish.” – Sam Walton

Training – Are you investing in your team by making sure they have proper training and retraining? For example, are you utilizing your practice management software to its full potential? Have you all been “properly” trained on how to use it?

January is Get Organized Month – This is a great time to get rid of any office clutter! Check the closets, cabinets, drawers, and desks for any clutter that can be organized, put away, or tossed. Clutter equals chaos. There is no room for chaos or clutter.

National Bagel Day: 15th – Bring in bagels for breakfast for the team to enjoy during your morning huddle.  

Fun at Work Day: Jan. 27th – Schedule a fun team-building activity, games, or contest for the team. Be sure to share the fun on your social media platforms.

Office Management Ideas

CDT Codes – Have you reviewed the 2023 CDT Code changes, additions, and deletions? If not, I strongly encourage you to make sure you’re up to date with coding and billing correctly.

Insurance Renewals: Many of your patients’ dental insurance maximums renewed on January 1. Phone, text, and/or email your patients with a friendly reminder of their renewed benefits and encourage them to make a reservation to come in for their hygiene wellness visit or to get started on their unscheduled treatment needs with the doctor. Include reminders on your social media pages.

Credit Report – Run your credit report. Check for any errors. Unless your patients have requested that you leave a credit on their account for future treatment – you shouldn’t have credits just sitting there.

What are your practice goals for 2023? I would love the opportunity to work along with you and your team to help you set and exceed your practice goals. If you would like to schedule a no-obligation, complimentary consultation to learn how our coaching program works, please email me at bhaydenconsulting@gmail.com.

Are you receiving my complimentary Practice Growth Tips & Ideas in your email each month? If not, please start following us today – simply click on the subscribe tab. Or If you prefer, send me your email address (to bhaydenconsulting@gmail.com) and I will send you an invitation to follow my blog.

Have a great month!

Yours for Greater Success,

~Betty – Dental Coach

Before you go – would you kindly leave me a review/recommendation on Google or Facebook, please? Simply click the following links:   GOOGLE   and/or  FACEBOOK Thank you so much!

September 2022 Dental Office Management and Leadership Ideas

September 2022 Dental Office Management and Leadership Ideas

Hello Friends,

How is the month of September looking for your office? I hope that it is looking healthy and productive. If it is looking a little weak – I have some office management and leadership ideas that when implemented, will help strengthen it.

Leadership and Employee Appreciation Ideas

Bring Your Manners To Work Day: 1st 

Good manners are cost-effective. They not only increase the quality of life in the workplace, they contribute to employee morale, embellish the company image, and play a major role in generating profit.” – Letitia Baldrige

Say please and thank you. Make it a habit to say please every time you ask for something. Saying thank you improves your office, your health, and boosts morale.

Use your Body language Manners – 75-80% of how we interpret what others are (or aren’t) saying is through their body language. Remember, smile more, make eye contact, be attentive and demonstrate that you are listening.

Employee Appreciation Ideas

International Chocolate Day: 13th -Bring in chocolate for the team.
National Coffee Day: 29th  – Starbucks or Coffee Gift Cards or Bring in a special coffee/tea drink for the team.

A gentle reminder (idea) for the team…

Hug Your Boss Day: 8th  – Don’t forget to show appreciation for your boss! They want to hear & feel that they’re appreciated too.

Doctors, if you would like to grow and improve your dental practice and have wondered what it might be like to work with me and what coaching is all about… please feel free to reach out to me to schedule a complimentary, no-obligation coaching call at bhaydenconsulting@gmail.com.

Are you looking for fun & effective marketing and practice growth ideas for September? Check these out: Practice Growth Tips for September 2022

Practice Management tips and reminders for September

Unscheduled Treatment Plans & Hygiene Continuing Care – Reach out to all your patients with incomplete treatment plans and/or that are past-due for their hygiene visit. Encourage them to schedule their appointment during the months of September, October, and November.

It is important to stay in touch with these “unhealthy” patients even IF you have crazy full schedules. They need to know you haven’t forgotten about them and that you care about their health.

Morning Huddle and Chart Reviews –   Look for unscheduled treatment, family members due, unscheduled hygiene patients, etc.  Look for opportunities to help more of your patients smile healthier.

Insurance Renewal Letters – Send out your Insurance and HSA/FSA “Use it or Lose it” reminder texts, emails, and letters. If you would like a sample letter please email me at bhaydenconsulting@gmail.com

Dental Service Special Feature/Mouthguards – September 5th is Mouthguard day. Consider, offering special pricing for custom mouthguards during the month of September.

Are you receiving my complimentary Dental Practice Management and Marketing Ideas via your email each month? If not, please follow today or send me (bhaydenconsulting@gmail.com) your email address and I will send you an invitation to follow. This way, you won’t miss a single idea!!

Wishing you a productive, fun, and stress-free September!

Yours for Greater Success,

Betty – Dental Coach

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Before you go, would you kindly do something for me? I would LOVE for you to PLEASE leave me a review/recommendation on Google or Facebook. Simply click the following links:    GOOGLE   and/or  FACEBOOK Thank you so much!!